Speed-to-Lead Automation

Replyinaminute, nottomorrowmorning.

Every form, ad lead and inquiry gets a personal reply in under a minute with a way to book, before the buyer moves on to the next company on their list.

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Workflow running5 steps

01Lead arrives
02Instant reply
03Quick questions
04Booking link
05Handoff to your team

Runs on HubSpot · GoHighLevel · Pipedrive · or custom code you own

Steps

Industries

Yours to keep %

01 Why It Matters

Where the money leaks.

Every new lead gets a reply and a booking link in under a minute, day or night.

The leak01 / 03

Buyers ask several companies

Most people send the same inquiry to a few businesses at once. The first useful reply usually starts the conversation that wins.

The leak02 / 03

Leads arrive when you’re busy

Evenings, weekends and the middle of a job are exactly when nobody is free to reply.

The leak03 / 03

Paid leads go to waste

Every lead from ads or directories costs money. A slow reply throws much of that spend away.

02 How It Works

Step by step.

What happens from the moment it’s triggered, with no one on your team lifting a finger until it matters.

01Lead arrives
02Instant reply
03Quick questions
04Booking link
05Handoff to your team

Step 01Lead arrivesFrom a web form, ad platform, directory, chat or email, wherever your leads come from today.
Step 02Instant replyWithin a minute they get a text and email in your voice, using their name and what they asked about.
Step 03Quick questionsTwo or three questions you choose, like location, timeline or budget, so your team knows what they’re walking into.
Step 04Booking linkReal open times from your calendar or dispatch board. They pick one and it’s booked.
Step 05Handoff to your teamThe lead, answers and booking land in your CRM with a task for the right person.

03 Two Ways to Build

Your tools or custom code. Either way, you own it.

Option 1Fastest

Built on your tools

We connect your lead sources to your CRM and texting tool, and set up the reply and booking flow inside them.

HubSpot
GoHighLevel
Pipedrive
Zapier
Make
n8n
Twilio
Calendly

Option 2No lock-in

Custom-built, you own the code

A small service that watches every lead source, replies by text and email, and writes everything to your CRM. Useful when you have many lead sources or need replies that no single tool can do.

The code lives in your own repository
Change it anytime with Claude Code or ChatGPT
Or bring us back for bigger changes

04 Used By

Industries we set this up for.

Same workflow, tuned to each trade’s buyers, software and timing.

HVACPeak-season calls go unanswered and repairs never turn into replacements.See the page RoofingStorm leads go to whoever books the inspection first.See the page Solar Installers & DealersProposals go out, then the buyer goes quiet.See the page Windows & DoorsHigh-value quotes sit in inboxes with no follow-up.See the page Garden Rooms & Backyard StudiosLong decisions, and nobody stays in touch long enough.See the page Pergolas & PatiosThe spring rush buries every lead that came in early.See the page PoolsSix-figure builds need months of nurturing nobody has time for.See the page Accounting FirmsTax season turns onboarding into chasing documents.See the page Law FirmsConsultations that never turn into signed clients.See the page Insurance AgenciesQuotes go cold and renewals slip away.See the page MSPs & IT Service ProvidersUpsells wait for a QBR that never happens.See the page Marketing AgenciesFeast or famine: the pipeline lives on referrals.See the page Financial AdvisorsReferrals and seminar leads never get a follow-up.See the page Real Estate Agents & BrokeragesPortal leads go to whoever replies first.See the page Recruiting & Staffing AgenciesBusiness development stops when recruiters get busy.See the page

05 FAQ

Speed-to-Lead Automation questions.

They’re promising Q4. We ship Thursday.

01Will replies sound like a robot?

No. Replies are written in your voice, use the lead’s name and mention what they asked about. Most people just see a fast, helpful response.

02What if the lead replies with a question?

Common questions get an answer from the information you approve. Anything else is passed straight to your team with the full conversation.

03Is automated texting allowed?

Texting someone who just asked you for a quote is common practice, but rules vary. We set up consent wording and opt-outs on every message and follow the rules for your market.

04Can I change it later myself?

Yes. If it is built on your tools, it lives in your own accounts. If we custom-build it, the code lives in your own repository and is yours to keep, written so you can change it later with AI coding tools like Claude Code or ChatGPT, or bring us back for bigger changes.

06 More Workflows