AI Sales Automation for Recruiting & Staffing Agencies
Winmorejoborders. Fillthemfaster.
AI that keeps business development running while recruiters are busy filling roles, replies to every applicant instantly, schedules interviews and turns every placement into the next job order.
Not ready to talk? Score yourself in 2 minutes
- Thu 2:10 pmA hiring manager asks about a senior accountant role through your website.
- +1 minuteThey get a reply with intake call times. They book Friday.
- FridayIntake call. Terms go out for e-signature the same afternoon and get signed Monday.
- SearchEvery applicant gets an instant reply with screening questions. Shortlisted candidates book interviews themselves.
- PlacementOffer accepted. Check-ins go to the candidate and client after the start date.
- Bullhorn
- JobAdder
- Loxo
- Recruit CRM
- Vincere
- HubSpot
- LinkedIn Recruiter
- Bullhorn
- JobAdder
- Loxo
- Recruit CRM
- Vincere
- HubSpot
- LinkedIn Recruiter
Sound familiar?
The leak01 / 03
01
BD stops when desks get busy
When recruiters are filling roles, nobody is winning new ones. The next quiet month is already baked in.
The leak02 / 03
02
Candidates go cold
Good applicants hear nothing for days and take another offer. Scheduling interviews by email takes even longer.
The leak03 / 03
03
Placements don’t lead anywhere
A successful placement is the best time to ask for the next job order, but check-ins slip once the fee is in.
Workflows for Recruiting & Staffing Agencies
Each one runs on the software you already use, or as custom code you own.
Client BD follow-up
Every inbound job inquiry gets a reply in under a minute and an intake call booking. Prospect clients get planned follow-ups after every BD call.
Terms and job intake
Terms of business go out with e-signature and reminders, and job intake details are collected before the search starts.
Instant applicant replies and scheduling
Every applicant gets a reply with your screening questions, and shortlisted candidates book interviews themselves, with reminders.
Placement check-ins and re-orders
Check-ins with clients and candidates after each placement, with a prompt to ask about the next role.
BD call and fee negotiation practice
AI roleplay for cold BD calls, “we use another agency” and fee pushback, so every recruiter can win business, not just fill it.
See how each workflow works
One lead, start to finish.
An example journey. Timing and messages are set up around how your business works.
- Thu 2:10 pmA hiring manager asks about a senior accountant role through your website.
- +1 minuteThey get a reply with intake call times. They book Friday.
- FridayIntake call. Terms go out for e-signature the same afternoon and get signed Monday.
- SearchEvery applicant gets an instant reply with screening questions. Shortlisted candidates book interviews themselves.
- PlacementOffer accepted. Check-ins go to the candidate and client after the start date.
- Check-inClient mentions a second hire coming. Your recruiter gets a task to call.
No new software to learn.
We build on the tools you already pay for and connect the places your leads already come from. Need something they can’t do? We custom-build it, and you own the code.
Software7 tools
- Bullhorn
- JobAdder
- Loxo
- Recruit CRM
- Vincere
- HubSpot
- LinkedIn Recruiter
Lead sourcesEvery one answered
- Inbound job inquiries
- Job boards
- Referrals
- BD calls and email
- Past clients
They’re promising Q4. We ship Thursday.
- 01
Free audit
A 15-minute call. We map where your leads and quotes leak today.
- 02
We build it
No six-month project. We ship your first workflow fast, on your existing tools or as custom code you own.
- 03
Runs every month
We watch the numbers and keep improving it. You keep the jobs.
Questions from Recruiting & Staffing Agencies
01Does the AI make hiring decisions?
No. It asks the screening questions you set and schedules interviews. Your recruiters review candidates and make every decision.
02Does it work with Bullhorn or JobAdder?
Yes. Candidates, jobs and clients stay in your recruitment software. We add the replies, scheduling and follow-ups around it.
03Can it help with business development, not just candidates?
Yes. That’s the biggest gap for most agencies. Client follow-ups, terms reminders and post-placement re-order prompts keep BD running when desks are busy.
04How is candidate data handled?
Candidate information stays in your recruitment software, with opt-outs on every message and only the data your process needs.
05Do I own what you build?
Yes. If we build on your existing tools, the workflows live in your own accounts. If we custom-build, the code lives in your own repository and is yours to keep, and you can change it later yourself with AI coding tools like Claude Code or ChatGPT.
Related
Other industries
Your team does the selling. AI does the chasing.